Manage Your Grant

Do you need to amend your project?

Here you can find all the necessary resources to make changes to your grant agreements and projects. To get started, we recommend downloading the relevant Change Amendment Request Form. Take some time to review it carefully, submitting as per instructions outlined in each of the forms.

Please keep in mind that in certain cases, you may need to complete additional documentation. The specific requirements for these documents are outlined in each Change Amendment Request Form. You can download the required files from this section. If you have any questions or need further assistance, please don’t hesitate to reach out to us at amendments@leargas.ie.

Below, you’ll find a list of the available Change Amendment Forms and Other relevant documents:

Change Amendment Forms:

• KA1 Change Amendment Request Form
• KA2 Change Amendment Request Form
• ESC Change Amendment Request Form

Other Documents:

• KA1/KA2 Partner Information Template
• Legal Entity Form Public
• Legal Entity Form Private
• Legal Entity Form Individual
• Financial Identification Form

Feel free to explore and download the necessary forms and documents for your specific needs. We’re here to help you throughout the process.

2023 KA1 projects in Adult, School and Vocational Education - Templates Between Participants and Beneficiaries

Annex 6  to your grant agreement includes templates between participants and beneficiaries.

Here you will find both Word and PDF versions of these templates available for download:

Word Document Versions:

Template 1 – Learning agreement-AE-SCH-VET

Template 1a – Learning agreement complement- AE-SCH-VET

Template 2 – Learning programme for group activities- AE-SCH-VET

Template 3 – Learning programme by an invited expert- AE-SCH-VET

Template 4 – Grant agreement with participants- AE-SCH-VET

PDF Versions: 

Template 1 – Learning agreement-AE-SCH-VET

Template 1a – Learning agreement complement- AE-SCH-VET

Template 2 – Learning programme for group activities- AE-SCH-VET

Template 3 – Learning programme by an invited expert- AE-SCH-VET

Template 4 – Grant agreement with participants- AE-SCH-VET

Europass Mobility Template available here: Europass Mobility Supplement Template Documents | Europass

Please note that obligatory supporting documentation is defined in your grant agreement and particularly in Annex 2 to the grant agreement – Applicable rules to eligible costs. This obligatory supporting documentation is defined for both individual and group mobilities and we strongly recommend that the above templates are used to evidence both individual and group mobilities.

Grant agreement with participants (Template 4) is compulsory for some types of individual mobility activities – these are listed in Annex 2 to your grant agreement. Please ensure that the template is used for these activities as lack of it may result in mobilities deemed ineligible.

Where Grant agreement with participants (Template 4) is obligatory, both Learning Agreement and Learning Agreement Complement must be also used as they constitute annexes to the Grant agreement with participants. For a Learning agreement you may use either Template 1 or draft your own learning agreement. When drafting your own learning agreement please ensure that compulsory elements, as listed on the last page of the Grant agreement with participants (Template 4), are included’.

For those individual mobility activities for which Template 4 is not listed as a compulsory document, different documentation can be used to evidence learning outcomes including Europass Mobility.

2024 KA1 projects in Adult, School and Vocational Education and Youth - Templates Between Participants and Beneficiaries

You are due to receive your 2024 Erasmus+ KA1 grant agreement.  Annex 6  to your grant agreement includes templates between participants and beneficiaries. 

Here you will find both Word and PDF versions of these templates available for download: 

Word Document Versions:

AE-SE-VET Europass Learning agreement and certificate of learning outcomes 

AE-SE-VET Europass Group learning programme 

AE-SE-VET Learning programme provided by an invited expert 

SE AE VET Grant Agreement with participants 2024  

KA182 -Inclusion Support Declaration for Organisation

KA182 – Participant Proof of Attendance – Sample

KA155 -Inclusion Support Declaration for Organisation

KA155 – Participant Proof of Attendance

KA154_Annex_Timetables

KA152-153-154 -Inclusion Support Declaration for Organisation

Inclusion support examples

PDF Versions: 

AE-SE-VET Europass Learning agreement and certificate of learning outcomes 

AE-SE-VET Europass Group learning programme 

AE-SE-VET Learning programme provided by an invited expert 

SE AE VET Grant Agreement with participants 2024  

KA182 – Participant Proof of Attendance – Sample

KA182 -Inclusion Support Declaration for Organisation

KA152-153-154 -Inclusion Support Declaration for Organisation

KA154_Annex_Timetables

KA155 – Participant Proof of Attendance

KA155 -Inclusion Support Declaration for Organisation

Inclusion support examples

Excel Spreadsheets of timetable & sign-in-sheet: 

KA155_Timetable_template

KA152-153-154 Participants Sign-in sheet

Please note that obligatory supporting documentation is defined in your grant agreement and particularly in Annex 2  to the grant agreement – Applicable rules to eligible costs. This obligatory supporting documentation is defined for both individual and group mobilities and we strongly recommend that the above templates are used to evidence both individual and group mobilities. 

2024 ESC51 Projects – Templates for use between Beneficiaries and Volunteers - Volunteering Agreement

You are due to receive your 2024 European Solidarity Corps grant agreement.  Annex 4 to your grant agreement will include a template for the volunteering agreement to be used between your organisation and the volunteers. This template is also available for download in this section, as both Word and PDF file.   

Word Document Version:

Annex 4 – Template for agreements between beneficiaries and participants–Volunteering agreement 

PDF Version:

Annex 4 – Template for agreements between beneficiaries and participants–Volunteering agreement 

Additional templates available for download:

Word Document Versions:

ESC51 -Inclusion Support Declaration for Organisation

ESC51 Participant Proof of Attendance

ESC51 Proof of Pocket Money

PDF Versions:

ESC51 -Inclusion Support Declaration for Organisation 

ESC51 Participant Proof of Attendance

ESC51 Proof of Pocket Money

Excel Spreadsheet: 

ESC30 Timesheet Template for Coaching Costs